Running a successful business has a lot of planning and resource management involved. Planning your long term goals, collecting resources, assigning those resources, and keeping an eye on the results can be the deciding factor in any business.
It is where resource management systems step in. An ideal resource management system can help you increase your productivity by helping you schedule your resources efficiently and productively.
What Exactly is Resource Management?
The term itself tells you a lot. Resource Management is the complete process of managing your available resources to increase overall productivity. These resources can include things like employees, workplace, budget, available machines, and so on.
The process involves many different steps, such as resource planning, resource scheduling, resource time framing, multi-resource scheduling, and resource allocating.
Modern-day businesses are not relying on calendars, long textual spreadsheets, or printed timetables. With the rise of online business management systems, resource management has become easier and flexible.
Resource Scheduling System and Its Importance
The use of resource scheduling in project management is very crucial. Resource scheduling is one of the initial steps in the complete process of resource management.
Resource scheduling is all about the planned and strategic use of available resources to produce maximum results. And especially in project management, achieving project’s goal smartly using the available resources becomes the biggest priority.
The rise of the importance of resource scheduling systems has been witnessed quite evidently in the last few years. Companies are spending a reasonable amount of time and money in choosing the right resource scheduling system for themselves.
Advantages of a Resource Management System
There are certainly a lot of advantages of resource management systems over traditional resource handling techniques. Some of the major ones include:
Easy to Understand: One of the major benefits of resource management systems includes a graphical representation of available resources. You can have a clear visual image of all the available resources so that you can easily perform scheduling and rescheduling of available resources.
Time Tracking: Employee Time tracking is one of the most important aspects of resource management. Managers can assign a particular resource to a particular employee and can track the time utilized by the employee in completing that task. It helps simplify the overall management of the resources.
Manage Payments: Managing payments based on working hours of an employee and settling payments of all resources can be done easily using the resource management systems. The best part is that the systems offer this feature in a drag and drop structure, which makes managing payments very easy.
Simple Rescheduling: Sometimes, managers need to re-arrange an assigned resource or time frame between different employees. This can actually jumble up the complete planning. Resource management system helps in rescheduling of resources and time frames in just a few clicks. Some popular project management systems offer drag and drop rescheduling features as well.
After Planning: Using Resource Management System & Best Practices
Planning out your project and resources is important. But, what’s even more important is the execution. Here also, your resources management system can help you to a greater extent.
Here are some tried and tested, resource management system practices that you can make use of in 2020 to simplify your resource management.
Monitor Time Availability of Your Employees
Undoubtedly, human resources are the most important resource in any project. You have to always keep an eye on each employee’s progress and time tracker.
Project management systems can help you easily schedule tasks and time slots for each employee, making sure that companies fully utilize the workforce.
You can perform different employee monitoring tasks in resource management systems, such as:
● Track time with screenshots
● Reschedule Tasks
● Assign roles
● Settle Payments
Rescheduling
One of the most important factors in scheduling available resources is rescheduling them appropriately. Teams with limited employees, limited technology, fixed working hours, and strict budgets have to reschedule all their resources to produce maximum results.
Managers have to make sure that no extra burden is applied to any particular resource. A resource management system can help managers have an in-depth view of the idle and occupied resources so that they can use rescheduling to increase productivity.
Monitor Progress
Resource management systems are equipped with features like Gantt Charts, Color Codes, in-built Calendars, Visual Planners, and so on, giving managers the power to have a clean and detailed look at the progress of a project.
Managers have to understand the changes in the progress pattern of their project, as shown in their resource management system.
Concluding
We are living in an era of startups and entrepreneurs and the biggest challenge for any kind or size of a business is resource management. Mismanaged set of resources can lead to a lot of confusion, time wastage, and monetary loss.
Resource management systems aren't just luxury anymore. Especially in these times when companies are hiring virtual employees from all around the world.
Talygen has made a special name for itself in the resource management system market since its inception. Having features like Graphical Representation, Multiple Resource Scheduling, Task Assignment, Gantt Charts, Employee Scheduling, and Drag & Drop Rescheduler, Talygen is an all-in-one solution for every resource management problem.
Try out the free trial of Talygen here.